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Invoicing & payments

Submit, review, and process invoices against contracts.

Contracts . 5 min read

Overview

Invoice workflows in GovSavi automate the approval chain from vendor submission to payment processing.

The invoice lifecycle

  1. Draft -- Vendor creates and saves an invoice.
  2. Submitted -- Invoice is sent to the contracting officer.
  3. Under Review -- Line items are validated against the contract.
  4. Approved -- Sent to finance for payment.
  5. Paid -- Payment has been processed.
  6. Rejected -- Returned to vendor with comments.

Setting up approval rules

Navigate to Settings > Workflow Rules and configure:

  • Threshold amounts -- Invoices above a set dollar amount require additional approval.
  • Auto-approve -- Enable for invoices under a configurable threshold.
  • Escalation -- Set a time limit before the invoice is escalated.

Tracking payments

The Payments tab on each contract shows all invoices and their current status, along with running totals.

Tip: Export invoice data to CSV from the contract detail page for your own records.